Hire a Real Estate Virtual Assistant

Time is a valuable currency when running your real estate business. Whether you are a professional homebuyer, real estate agent, or somewhere in between, having help helps! That’s where a real estate virtual assistant (VA) steps in. Real estate VAs offer a lifeline to professionals who are swamped with paperwork, client communications, and endless to-do lists. Hiring a VA for your real estate business isn’t straightforward if you’ve never hired one before.

Leverage this ultimate guide on how to hire a real estate virtual assistant to help you grow and scale your business.

Benefits of Hiring a Real Estate Virtual Assistant

Hiring a real estate VA comes with a truckload of benefits. For starters, it’s cost-effective – you’re paying for productive work hours without the overheads associated with full-time employees. On top of that, there’s the flexibility that comes with hiring a VA.

They can work around your schedule and provide support when you need it most. If you are selling a house and buying a new one, they can help with the administrative tasks that come along with that. For example, if you are transferring your old insurance policy to the new home, your real estate VA can help with that.

Delegating one-off tasks to a newly hired real estate virtual assistant is clutch. That is great and all. But what about the repetitive tasks you are required to do daily, weekly, or monthly for your business? Outsource those repeating tasks after hiring a real estate virtual assistant. This will free your time up to focus on closing deals and expanding your business. It’s a win-win!

Steps to Take Before Hiring a Real Estate Virtual Assistant

Before you jump into the VA pool, there are a few steps to take first. You don’t want to hire a real estate virtual assistant before knowing more about the ‘why’ and ‘how’ of their role. VAs can do tons of tasks for your business or only a few. It’s up to you what you’d like them to take on as responsibilities. Outsourcing tasks to a real estate virtual assistant is a huge reason why more professionals in the space have started doing this.

1. Define the Tasks

Outline the tasks you’re drowning in. Is it email management, scheduling, or client follow-ups? Knowing what you need help with guides you in finding a VA with the right skill set. Clearly define the tasks you want to outsource to your real estate virtual assistant. Do you feel lighter already knowing that help is on the way? We’re excited for you!

2. What Tasks Are Virtual

Not every task can be offloaded to a virtual assistant. Identify which aspects of your workload can be managed online from afar. Is your real estate VA in the Philippines or a different country? Even if a task is virtual, some are time-sensitive. Define which tasks can be done by your assistant virtually and make sure they align with the deadlines of those tasks.

3. Responsibilities List

Once you’ve pinpointed the tasks, detail them out. What tools will they need? What’s the expected outcome? The clearer you are, the smoother the sailing. Since you are the boss, make sure you are providing your VA with everything that they need to perform the tasks at hand. Hiring a real estate virtual assistant gets messy if you aren’t organized from the start. Prepare the responsibilities list for each task before you hire a VA for your real estate business.

What to Look for When Hiring a Real Estate VA

How to Hire a Real Estate VA

A top-tier real estate VA should have several qualities that make them a good fit for your business. Of course, each real estate professional has their own needs and styles within their business. Create an avatar in your head of the perfect real estate VA. What are they like?

Here are qualities to look for when hiring a real estate virtual assistant:

  • Real estate knowledge
  • Organized
  • Tech-savvy
  • Strong communication skills
  • Multi-tasking abilities
  • Timeliness
  • Problem-solving skills
  • Ability to work independently

The perfect person is out there – you just need to find them. Hiring the right real estate VA can completely change your business when it’s a good fit.

How to Find the Right Real Estate Virtual Assistant

Scouring the virtual world for a VA can feel daunting, but doesn’t have to be. Finding the right real estate virtual assistant is all about knowing where to look. Freelance platforms, VA agencies, and professional networks are good starting points. Pay attention to reviews and testimonials when preparing to hire a real estate VA. Don’t shy away from conducting interviews to gauge their fit with your business needs.

  • Upwork – This is one of the most popular online platforms for hiring. SD House Guys have personally hired multiple real estate VAs through Upwork. You can filter by experience, past jobs, country, and reviews. Upwork makes it super easy to find the right fit. Real estate professionals can hire directly through Upwork and pay your VAs through here too. It tracks their hours and helps you hold them accountable after hiring them. Since Upwork is so popular, the reviews are very helpful when trying to determine if a real estate virtual assistant is the ‘right’ one for your business.

There are plenty of other places to find real estate VAs. For example, WishUp is another online platform to hire out tasks.

In our experience, the best place to find a real estate VA depends on what tasks you need done. If you’re trying to wholesale real estate, finding a VA that can cold call for you may be the best route to go. Property managers looking to outsource repetitive admin tasks will want a VA with a certain skillset attuned to that role. Define your needs and search in the right spots for your perfect real estate virtual assistant.

How Much Should You Pay Your Real Estate VA

Compensation varies widely depending on experience, skill level, and location. Do some market research to understand the going rates. Remember, you get what you pay for. Consider it an investment in your business’s efficiency and growth.

Paying Bonuses

In our experience, creating a bonus structure within how you pay your real estate VAs based on specific goals and metrics is effective. You can pay them a salary of $5/hour + $100 bonuses if you get a property under contract or something to that effect.

Design the payment structure for your VAs around what they are attempting to achieve. Getting paid a bonus is a major incentive for someone to perform the tasks well and fast. Don’t be shy when it comes to paying people what they deserve. That is one of the secrets to building a great team around you. Being a real estate agent isn’t an easy job, which is why many look toward hiring a virtual assistant.

Onboarding and Training Your Real Estate VA

Bringing a VA on board isn’t a set-it-and-forget-it deal. A structured onboarding and training process is crucial. Introduce them to your business, your way of working, and the tools they’ll be using. Regular check-ins and constructive feedback help iron out any kinks and ensure you’re both rowing in the same direction.

Setting goals for them to hit is important. But, you must track and measure as you go! This will help you figure out if you’re not providing what they need to successfully complete the tasks.

Is Hiring a Real Estate Virtual Assistant Worth It?

Hiring a real estate virtual assistant is not always worth it. This completely depends on your business, style, and needs. Certain real estate professionals do need help! However, hiring someone local or in-person vs virtual would ultimately be a better fit for their business.

Real Estate Authority Bill Gassett of Maximum Real Estate Exposure weighed in with his expertise.

“Alex, from my thirty-eight years of experience being a top Realtor, choosing between a transaction coordinator and virtual assistant is an exercise among agents who do a tremendous volume of business.

I have always favored utilizing a transaction coordinator to have face-to-face interaction daily. My TC has been an indispensable part of my business. It was one of my best decisions to hire her, as it took many mundane tasks off the table. 

By having a TC, I could focus on income-generating tasks that allowed me to be one of New England’s best RE/MAX agents for two decades.

This isn’t to say a virtual assistant doesn’t have its place. On a few occasions when I needed a specialized task completed, I turned to a VA for help.

There are pros and cons to both. Real Estate agents should analyze both and pick the best fit their needs.”

Hiring a Real Estate Virtual Assistant

Hiring a real estate virtual assistant can significantly impact your business, offering not just a helping hand but a partnership that propels your business forward. Make sure you prepare what is needed before hiring anyone, whether a VA or TC. Finding the right fit is extremely important. Define your needs and don’t settle until you find the best person for the job. You can hire a real estate VA and completely transform your business.